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Administrative Assistant



We are looking for an Administrative Assistant that has an aptitude for technology and excited about innovation! This role will provide administrative support to the Koch Companies Services, LLC tax team members in a variety of functions ranging from tax compliance assistance and accounts payable processing to calendar maintenance and on-boarding employees. This is an exciting opportunity to collaborate with different businesses with the ability for someone to make the role their own. 

The successful candidate will possess the following:

  • Demonstrates strong technology skills and ability to adapt quickly to changing technology
  • Strong customer focus 
  • Excellent oral and written communication skills 
  • Attention to detail with strong organization skills
  • High level of personal integrity and ability to maintain confidential information 
  • Sense of urgency which drives results 
  • Interpersonal skills – ability to effectively interact with individuals at all levels within/outside the organization 
  • Demonstrated problem solving and critical thinking skills 
  • Demonstrated ability to work with minimal supervision 
  • Ability to work in a team environment

What You Will Do In Your Role

  • Coordinate accounts payable for tax group including entering invoices for payment and tracking status of payments, managing matters and hosting trainings
  • Organize tax compliance filings, request checks and process company mailings with a high level of detail
  • Provide administrative assistance to tax team members including travel and calendar maintenance 
  • Building support such as register visitors, process maintenance orders and keeping the office in order
  • Aid tax team members by coordinating IT requests and requests for assistance with technology (video conferencing, software requests) 
  • Meeting preparation including coordinating and gathering required information and materials preparation 
  • Respond to inquiries from Tax Team Members 
  • Assist with tax projects includes copying, scanning, and data entry 
  • Mail processing 
  • Coordinate lunches for meetings, trainings, etc.

The Experience You Will Bring


  • 2+ years of professional work experience
  • Experience working in Microsoft Office Software (Excel – sorting data and creating tables, Outlook – scheduling, Word – document creation/editing and PowerPoint – presentation creation/editing 
  • High school diploma or equivalent

What Will Put You Ahead

  • Experience working with Access (database creation/tracking and reporting)
  • Experience working in PowerApp or PowerBI
  • Customer service and executive level administrative experience
  • Supervisory experience
  • Experience with accounts payable/receivable

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate’s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Equal Opportunity Employer, including disability and protected veteran status.
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. 
This employer uses E-Verify.  Please visit the following website for additional information: www.kochcareers.com/doc/Everify.pdf


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