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ADMINISTRATIVE ASSISTANT

Description

Flint Hills Resources Canada LP team consists of a marketing team focused on procuring and delivering crude oil feedstocks to Pine Bend refinery. Our feedstock team is located in Calgary, Alberta Canada. We are looking for someone who is naturally curious, a continuous learner, and who adopts new technology to find ways of automating and simplifying existing work processes. If you are a self-starter who is proactive to anticipate administrative demands, this is the role for you!

What You Will Do In Your Role

Provide administrative and office management support to the crude oil marketing and supply team, including:

  • Managing overall office services, ensuring supplier customer service levels are maintained
  • Provide calendar management and meeting organization for the team
  • Arrange travel requirements for team and coordinate events as required
  • Interface with IT and ensure hardware and software purchases for the team are managed
  • Provide excellent customer focus with both internal and external customers
  • Reconcile company credit card statements monthly
  • Complete several monthly reports, organizational charts, invoicing, etc.
  • Manage Calgary team record retention and file management, including, copyright coordination
  • Bring a strong sense of urgency which produces results

The Experience You Will Bring

Requirements:

  • Minimum of 2 years of administrative assistant experience
  • Proficiency in Microsoft Word, Excel, Powerpoint, Access and Outlook
  • Experience with written communication and proofreading skills
  • Experience communicating with phone and email in a professional environment
  • Experience handling confidential and sensitive information
  • Able to work on many tasks at the same time
  • Administrative Professional Certificate or equivalent and High School diploma

What Will Put You Ahead

  • Oil and gas experience
  • Additional data management skills

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