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Executive Administrative Assistant

This job posting is no longer active.


We are currently seeking an Executive Administrative Assistant to provide dedicated administrative and project specific support the Quality organization at Phillips Medisize.

The successful candidate must be professional in manner and demeanor, detail-oriented and possess the ability to work with minimal supervision. The ability to maintain confidential information is a must. Of equal importance are personal integrity, a strong work ethic, strong customer focus, and a compliance focus. If you are proactive, detail-oriented, and have organizational prowess, this is the role for you!

What You Will Do In Your Role

  • Schedule and organize Quality team meetings, global and regional staff meetings
  • Coordinate priorities in correspondence, meetings and activities
  • Provide weekly communication of open actions and manage team Planner
  • Follow-up activities necessary to see projects or assignments to completion
  • Manage calendars and appointments
  • Assist with travel arrangements and coordinating with calendars
  • Assist with preparing and reviewing expense reports
  • Assist with preparing presentations and other highly confidential material
  • Department newsletter article coordination
  • Manage time and projects independently
  • Develop correspondence, prepare reports and coordinate special projects and plans
  • Maintain Teams file system for department

The Experience You Will Bring


  • Associates Degree or equivalent education and experience
  • A minimum of 2 years’ experience as an Administrative Assistant
  • Experience with Microsoft Office365
  • Ability to accommodate business needs of staff, including extended hours when necessary
  • This position is not eligible for visa sponsorship

Salary and Benefits Commensurate with Experience.
Equal Opportunity Employer.
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.

This employer uses E-Verify. Please visit the following website for additional information: www.kochcareers.com/doc/Everify.pdf

This job posting is no longer active.

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