Administrative Assistant

Description

Supercomputers. Smartphones. Self-driving cars. You’ll find our innovation inside the technology that’s transforming our world and improving lives. We’re a team of 50,000 people in over 40 countries, united in our values and beliefs and part of Koch Industries - one of the world’s largest privately held businesses - giving you access to opportunities across a diverse set of companies, markets and geographies. Every day we strive to innovate, improve and transform ourselves in order to create greater value for the company, our customers and society. Get ready for new challenges and new experiences!

In our Molex' Bucharest Office we are hiring an 

Administrative Assistant

What You Will Do In Your Role

• Support in creating and updating site/company administrative procedures and documentation
• Keeping good contact with the global organization and local suppliers in the job-related interest areas
• In charge of acquisition for the Bucharest office by ensuring proper use of the global acquisition process, following-up on each step as needed
• Acquire the orders, examine the goods and other materials, return any damaged material to the vendor, and keep inventory up to date
• File invoices, online and hard copy, and share them with all interested parties, follow-up on payments and answer all queries on any shared documents
• Support in ISO/IATF document creation for all roles (HR, finance, acquisitions and site specific documents) 
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Supporting the Site Manager in administrative tasks
• Handling incoming calls and other communications, greeting clients and visitors, and recording office related information as needed
• Performing general office clerk duties and errands, helping organize and maintain the office

The Experience You Will Bring

Requirements:

• Bachelor’s degree or equivalent with 2+ years of experience in a related field 
• Good knowledge of the Microsoft Office package, especially Excel 
• Fluent in English (written and verbal) 
• Team player with excellent communication, organization, and problem-solving skills 
• Ability to maintain a high level of confidentiality 
• Professionalism and integrity are required in all communication 

What Will Put You Ahead

• Flexible, proactive, and dynamic personality 
• Ability to multi-task and understand different priorities 
• Basic understanding of accountancy
• Integrity and responsibility

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