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Administrative Assistant


The Finance team at Guardian Industries is searching for an experienced administrative professional with a passion for enhancing the team’s effectiveness by providing procurement, management, and scheduling support while acting as a representative of the finance team to others.

The ideal candidate will possess the skills and knowledge sought below but, of equal importance, he or she will be self-motivated, possess a positive attitude, and be a creative thinker. This is a “hands-on” position that will work across the organization in a competitive atmosphere. Working effectively with cross-functional teams, embracing change, and being adaptable is crucial for success. 

What You Will Do In Your Role

  • Assist various leaders in planning and scheduling meetings, conferences, teleconferences, and travel.
  • Review, research, and route email correspondence; drafts responses, letters, and documents.
  • Maintain customer confidence and protect operations by upholding integrity of all information.
  • Procurement processing including purchase order requisitioning and invoicing for multiple departments
  • Follow-up and provide feedback on tasks assigned by functional team members.
  • Prepare reports by collecting and analyzing information.
  • Assist in preparing presentations and audit committee materials.
  • Provide historical reference by developing and utilizing filing and retrieval systems.
  • Facilitate knowledge sharing as appropriate to improve processes and systems.
  • Commitment to advancing our MBM Culture by alignment with our values and beliefs as it pertains to our Guiding Principles.

The Experience You Will Bring


  • Extensive experience in administrative writing, supply and equipment management, and scheduling
  • Highly organized with the ability to multi-task, focus on time management, and prioritize work
  • Excellent written and verbal communication skills
  • Experience managing complex travel logistics for multiple people
  • Self-motivated to define and drive continuous improvement of processes
  • Demonstrated interpersonal skills within cross functional teams
  • Strong computer skills; Microsoft Office (Excel, PowerPoint)

What Will Put You Ahead

  • Experience in procurement and invoicing a plus

Salary and Benefits Commensurate with Experience.
Equal Opportunity Employer.
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.

This employer uses E-Verify. Please visit the following website for additional information: www.kochcareers.com/doc/Everify.pdf

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