AP - Inv. Proc. - Specialist

Description

POSITION NAME: Accounts Payable - AP Specialist

DIVISION OR CORPORATE FUNCTION: Finance & Procurement

PRIMARY PURPOSE:

Looking for an Accounts Payable Specialist who can provide support for validating, Indexing via OCR tool and processing Invoices. Also, perform activities such as cancel & reprocess, return to vendor, and resolve PO-GR-IR discrepancies. Should be able to manage exceptions & perform special handling for certain priority suppliers / categories.

DUTIES & RESPONSIBILITIES:

· Validate if the invoice is complete and accurate for processing

· Perform the necessary comparison between the PO & Vendor master record to ensure the invoice is accurate to be processed

· Validate if the OCR tool has captured all details of the invoice accurately

· Understand & process the invoice as per the defined process laid out

· Direct keying of invoice to the ERP for exception cases

· Liaise with internal teams for gathering any missing information to process the Invoices

· Cancel & reprocess invoices to resolve errors and discrepancies

· Perform the process of returning an invoice back to vendor for incorrect / incomplete invoices

· Resolve & answer queries / tickets raised for Invoice resolution and resolve complex scenarios around Invoice processing & related activities and perform special handling for certain priority suppliers / categories.

· Perform other related duties as assigned by management.

SCOPE:

Accounts Payable – Invoice Processing for Global Business

EDUCATION:

REQUIRED: Bachelor’s in commerce

PREFERRED: Master’s in commerce

WORK EXPERIENCE:

REQUIRED:

• 3+ years of experience in Accounts Payable & PTP process

• AP / Invoice Processing Experience

• Awareness & Knowledge on Financial Accounting

• Proficient written and verbal communication skills

PREFERRED:

• Experience working on Service Now

• Experience working on ERP like SAP Ariba/ S4, Data Cap

SKILLS & ABILITIES:

REQUIRED:

• Proficient written and verbal communication skills

• Analytical

• Strong communication and interpersonal skills

• Detail oriented and assertive when dealing with external and internal customers

• Effective problem-solving skills to help identify root cause

• Excellent in Excel, Word, and presentation skills

• Strong sense of internal control, SOP, and accuracy

• Proficient with current computer applications such as Word, Excel, PowerPoint, Outlook, etc.

• Hands on experience in SAP (mandatory)

• Ability to work with high volume in systematic way

• Ability to work in a high performing team.

• Quick learner and ability to work under stringent timelines

• High degree of professional integrity

• Willingness to work in shifts

PREFERRED:

• Extensive knowledge of Microsoft Excel, Ariba and SAP

• Ability to Report work on Trackers accurately on time.

FOR HUMAN RESOURCES USE ONLY:

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HUMAN RESOURCES: MANAGER:

The above information is intended to describe the general nature and level of work to be performed in this position. This description is not intended to be interpreted as a complete list of all duties, responsibilities, or requirements for this position.

KOCH is proud to be an equal opportunity workplace.