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AP - Inv. Proc. - Lead

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Description

POSITION NAME: Accounts Payable – Lead

DIVISION OR CORPORATE FUNCTION: Finance & Procurement

PRIMARY PURPOSE:

Looking for an Accounts Payable Lead who can lead & support a team providing support for validating, Indexing via OCR tool and processing Invoices. Also, perform activities such as cancel & reprocess, return to vendor, and resolve PO-GR-IR discrepancies. Should be able to manage exceptions & perform special handling for certain priority suppliers / categories. Handle and manage escalations efficiently. Drive process changes and improvements to build a robust process. Process document creation and management. Stake holder management.

DUTIES & RESPONSIBILITIES:

· Validate if the invoice is complete and accurate for processing

· Perform the necessary comparison between the PO & Vendor master record to ensure the invoice is good to be processed

· Validate if the OCR tool has captured all details of the invoice accurately

· Understand & Process the invoice as per the defined process laid out

· Direct keying of invoice to the ERP for exception cases

· Liaise with internal teams for gathering any missing information to process the Invoices

· Cancel & reprocess invoices to resolve errors and discrepancies

· Perform the process of returning an invoice back to vendor for incorrect / incomplete invoices

· Resolve & answer queries / tickets raised for Invoice resolution and resolve complex scenarios around Invoice process & related activities

· Drive process efficiencies and improvements to attain a robust process & vision of the business

· Ensure smooth delivery of operations & SLA attainment.

· Lead functional testing with new ERP’s or changes within the ERP

· Training / guiding team members leading to process compliance

· Handle & mange escalations with appropriate RCAs

· Efficiently manage stake holders.

· Perform other related duties as assigned by management

SCOPE:

Accounts Payable – Invoice Processing for Global Business

EDUCATION:

REQUIRED: Bachelor’s in commerce

PREFERRED: Master’s in commerce

WORK EXPERIENCE:

REQUIRED:

5+ years of experience in Accounts Payable & PTP process coupled with 1+ years of people management experience

Mange AP processes & smooth delivery of operations

Core knowledge of the areas of Accounts Payable (VMG, Invoice processing, payments etc)

Proven skills on driving Key Metrices for Accounts Payable

Proven skills on driving Customer satisfaction

Proficient written and verbal communication skills

PREFERRED:

Experience working on Service Now

Experience working on ERP like SAP Ariba/ S4, Data Cap

SKILLS & ABILITIES:

REQUIRED:

People Management and supervisory skills

Proficient written and verbal communication skills

Analytical

Strong communication and interpersonal skills

Detail oriented and assertive when dealing with external and internal customers

Effective problem-solving skills to help identify root cause

Excellent in Excel, Word, and presentation skills

Strong sense of internal control, SOP, and accuracy

Proficient with current computer applications such as Word, Excel, PowerPoint, Outlook, etc.

Hands on experience in SAP (mandatory)

Ability to work with high volume in systematic way

Ability to work in a high performing team.

Quick learner and ability to work under stringent timelines

High degree of professional integrity

Willingness to work in shifts

PREFERRED:

Extensive knowledge of Microsoft Excel, Ariba and SAP

Ability to Report work on Trackers accurately on time.

FOR HUMAN RESOURCES USE ONLY:

JOB TITLE: JOB SHORT TEXT:

GRADE: FLSA STATUS:

SIGNATURES:

HUMAN RESOURCES: MANAGER:

The above information is intended to describe the general nature and level of work to be performed in this position. This description is not intended to be interpreted as a complete list of all duties, responsibilities, or requirements for this position.

KOCH is proud to be an equal opportunity workplace.

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